Hewenden Junior Football Club
Last updated: 13 June 2025

At Hewenden Junior Football Club, we are committed to protecting the privacy and personal data of our players, parents, volunteers, and visitors to our website. This Privacy Policy explains what information we collect, how we use it, and your rights.

1. Who We Are
Hewenden Junior Football Club (“HJFC”, “we”, “us”, “our”) is a youth football club dedicated to providing safe and inclusive football opportunities for children and young people.

2. What Information We Collect
We may collect and process the following types of personal information:

Contact Information – Names, addresses, phone numbers, and email addresses of players, parents/guardians, and volunteers.

Player Information – Date of birth, medical conditions (for safety), and emergency contact details.

Website Data – IP addresses, browser type, cookies, and website usage analytics.

Photos and Videos – Images or videos taken at matches, training sessions, and events (with consent).

3. How We Use Your Information
We use personal data for the following purposes:

Managing club membership and communications

Organizing matches, training, and events

Ensuring player safety and emergency care

Promoting the club (e.g., through photos on our website or social media – only with consent)

Complying with our legal obligations and safeguarding responsibilities

4. Legal Basis for Processing
We rely on the following legal grounds for processing personal data:

Consent – For media use and optional communications

Contract – To provide football activities and manage membership

Legal Obligation – Safeguarding and health & safety

Legitimate Interests – Running and improving our club operations

5. Sharing Your Information
We do not sell or trade personal information. We may share data with:

Football governing bodies (e.g., FA, local leagues)

Medical professionals in case of emergency

Coaches and club officials (on a need-to-know basis)

Website or IT service providers (who are under strict confidentiality agreements)

6. Data Retention
We retain personal information only for as long as necessary for the purpose collected, and in line with FA guidance and legal requirements. Basic membership records may be kept for up to 7 years for safeguarding purposes.

7. Your Rights
You have the right to:

Access the personal data we hold about you

Request correction or deletion of your data

Withdraw consent (where applicable)

Object to certain types of processing

Lodge a complaint with the Information Commissioner’s Office (ICO)

8. Cookies and Website Tracking
Our website may use cookies to improve user experience and collect anonymous analytics data. You can choose to disable cookies through your browser settings.

9. Contact Us
If you have any questions or concerns about this policy or your personal data, please contact:

Club Secretary
Hewenden Junior Football Club
Email: adam@hewendenjuniorfootballclub.com
Phone: 07488366023

10. Policy Updates
We may update this Privacy Policy from time to time. Any changes will be posted on this page with the updated date above.

Hewenden Junior Football Club

Medical Emergency Action Plan